9 February 2015

De Brauw’s EU Document Retention Guide updated

Companies are increasingly looking for ways to address their ever-increasing volume of records. Records management regulation, however, is so complex and far-reaching that compliance can be a major challenge for companies, and a drain on their resources. Having a mandatory retention policy in place minimises the chance of costly litigation caused by destroying information before, or retaining it after, the legal retention period. We recently updated the EU Document Retention Guide, which helps navigate the legal requirements and records management best practices across Europe. The update covers the fifteen participating jurisdictions and includes a new chapter with retention requirements for Switzerland. It reflects new maximum retention periods for certain records containing personal data (Ireland, Italy, the UK and Sweden), amended retention requirements for certain environmental records (Finland, Netherlands and Spain), changed requirements for health and safety records (Finland, Germany, Ireland, Netherlands and the UK), and modified tax regulations (France, Germany, Ireland, Spain).

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The EU Document Retention Guide 2014 and The Netherlands Document Retention Guide 2014 can be downloaded here: